Top 10 Questions to Ask Miami Vendors Before You Hire
Hiring the right Miami vendor can elevate your event or business, but a contract alone won’t tell the full story. Asking the right questions uncovers a vendor’s professionalism, communication style, and ability to deliver on promises. Here are the top 10 questions to ask every Miami vendor—food trucks, artisans, entertainers, and more—so you can book with confidence and avoid surprises.
1. “Are You Available on My Event Date?”
Nothing’s more frustrating than falling in love with a vendor only to find them booked. Confirm availability first.
2. “Can You Share a Complete Portfolio or Gallery?”
Review real event photos or videos—not just staged shoots. Look for consistency in quality and style.
3. “What Licenses and Permits Do You Hold?”
Food vendors need Florida DOH permits; mobile units require Miami-Dade Business Tax Receipts. Entertainment vendors may need performance rights or peddler licenses.
4. “Do You Carry Insurance? Can I See a Certificate of Liability?”
At minimum, vendors should have $1M general liability. Food and alcohol sellers need product and liquor liability.
5. “What’s Your Cancellation and Refund Policy?”
Clarify deposit forfeiture deadlines, force-majeure clauses, and any nonrefundable fees.
6. “How Many Staff Will You Provide, and What Is Their Role?”
Understand if the vendor’s owner works your event or if assistants handle setup, service, and teardown.
7. “What Is Your Payment Schedule?”
Most request 25–50% deposit, with final payment due 30 days before. Confirm methods (check, credit, ACH) and any late fees.
8. “How Do You Handle Special Requests or Dietary Restrictions?”
For caterers, confirm vegan, gluten-free, or allergy-friendly options. For artisans, ask about customization lead times.
9. “What Is Your Backup Plan for Emergencies?”
Will food trucks bring generators? Do entertainers have replacement equipment? Make sure they anticipate hiccups.
10. “Can You Provide References from Similar Events?”
Speak with two to three past clients about reliability, professionalism, and quality of service.
External Links:
- https://www.yelp.com/l-miami-fl/vendors
- https://www.eventbrite.com/d/fl–miami/vendors/
- https://www.thumbtack.com/fl/miami/vendors/
- https://www.timeout.com/miami
Internal Links:
- https://www.uniteworldwideinc.com/vendor-directory
- https://www.uniteworldwideinc.com/vendor-resources
- https://www.uniteworldwideinc.com/miami-events
- https://www.uniteworldwideinc.com/join-us
Conclusion
By asking these ten questions, you’ll gain crucial insights into each vendor in Miami—ensuring they’re licensed, insured, prepared, and a perfect match for your vision. Use our Vendor Directory and Resource Library to vet candidates efficiently. Then book with confidence, knowing you’ve done your homework!
